(SC_STOCK) Percentage of stock status observations from storage sites where commodities are stocked according to plan, by level in supply system
Number of stock status observations per tracer commodity that are between the designed minimum and maximum quantities/months of stock from storage sites at a given level (Central, Regional, etc.) of the system
Total number of stock status observations per tracer commodity from storage sites at a given level (Central, Regional, etc.) of the system
The country’s supply chain standard operating procedures should outline the min and max levels for each level of the system. These levels were defined by the needed throughput (the amount of pharmaceuticals intended to flow through the system in a given period), the space available and the frequency of distribution.
Observations of storage site and level-specific quantity of stock should be available through one or several of the following: The Procurement Planning and Monitoring Report for HIV and FP commodities (for condoms), a warehouse monitoring system, regular program monitoring reports, an existing logistics management information system, stock status reports/stock keeping records/regular physical counts, order forms from the central/regional/district/other levels, or regular supervision visits.
For the required central level and at least one intermediate level, there may be numerous observations (through physical counts performed or spot checks) of stock status for the products of interest annually, or there may be monthly counts, either way, the stock status will be monitored closely and updated with each transaction. These observations should be analyzed in this fashion:
How to review for data quality:
Cross-reference data with shipments arriving, as shipments arrive the quantity of stock or the months of stock should increase. Ensure the data comes from the warehouse management system. Consult with supply chain stakeholders to ensure that data is consistent.
Facility (Medical Stores including Central Medical Stores, Regional Medical Stores, and District sites which supply commodities to lower health facility)
1. • System Level: Central Medical Stores (CMS), Regional Medical Stores, District sites which supply commodities to lower Health Facility
Checking this data frequently can help to avoid stock-outs through active supply chain management
Total observations available are the denominator
PEPFAR Support definition:
Nonstandard definition of DSD and TA-SDI:
PEPFAR Support: PEPFAR direct support to sites within the fiscal year is to ensure continuous access to commodities for HIV/AIDS patient diagnosis, care, and treatment. Reasons why access to commodities may be interrupted include poor infrastructure, inconsistent transportation or distribution practices, lack of equipment, poor ordering procedures, personnel and technical skills issues, or stock-outs due to any one of the above from the distribution site. PEPFAR support for supply chain sites should provide consistent access to commodities needed for care and treatment.
Direct Service Delivery (DSD)
Supply chain sites can be counted as directly supported by PEPFAR when the following conditions apply:
Guiding narrative questions: